Job Description

About the Organization: The American Academy in Rome (AAR) is a leading nonprofit institution that supports innovative artists, writers, and scholars through a dynamic fellowship program that includes residencies at our historic campus in Rome. With operations in both the U.S. and Italy, AAR offers a unique and enriching cross-cultural environment.

Position Summary

The Accountant plays a key role in the financial operations of AAR’s New York office and supports a variety of accounting and administrative functions across both U.S. and international offices. This role ensures accurate financial reporting, supports compliance with nonprofit audit requirements, and contributes to the overall financial integrity of the organization.

Candidates should have strong nonprofit accounting experience, including familiarity with audits and donor-related financial tracking. Experience with accounting systems such as Sage Intacct or Blackbaud Financial Edge is strongly preferred.

Reports To:

• Assistant Controller (New York)
• With additional direction from the Director Finance and Chief Financial and Administrative Officer (CFAO)
• Collaborates with Finance staff in Rome and Development staff in New York

Key Responsibilities

Accounting & Financial Reporting

• Prepare journal entries and monthly closing entries; upload Rome ledger for consolidated reporting
• Perform account reconciliations (monthly and year-end), including balance sheet accounts
• Assist with preparation for annual audit and 990 filings, including documentation and audit schedules
• Maintain organized accounting records in accordance with retention policies

Accounts Payable & Receivable

• Process vendor invoices, ACH/wire payments, and maintain vendor records (W-9s/W-8s)
• Enter recurring payments (e.g., fellowships) and manage invoice coding accuracy
• Monitor and reconcile accounts receivable and donor contributions in coordination with the Development Department
• Reconcile general ledger with subledgers; handle credit card transactions and year-end 1099/1042 reporting

Cash Management & Banking

• Manage daily cash position and check deposits
• Reconcile and maintain investment account records
• Administer corporate credit cards (issuance, reconciliations, and reporting)

Administrative Support

• Assist with HR, payroll support, and occasional events
• Respond to inquiries and provide administrative backup as needed

Qualifications

• Bachelor’s degree in Accounting or Finance
• Minimum 3–5 years of relevant experience, preferably in a nonprofit setting
• Solid understanding of nonprofit financial regulations and audit processes
• Proficiency in accounting software such as Blackbaud Financial Edge, Raiser's Edge, or Sage Intacct (preferred)
• Advanced Excel skills; proficiency with Microsoft Office Suite
• Exceptional attention to detail, organizational, and analytical skills
• Ability to work independently and collaboratively across departments and international offices
• Strong communication skills and discretion when handling confidential information
• Experience working in a fast-paced, mission-driven environment

How to Apply

Please submit a cover letter detailing your interest in the American Academy in Rome, your qualifications, and how you can contribute to our mission. Applications will be accepted until the position is filled.

The compensation for this role is between $75,000 and $80,000.

BENEFITS

• Health Coverage : Medical, dental, and vision insurance
• Life and Disability Insurance : Employer-paid life insurance, as well as long-term and short-term disability coverage
• Flexible Spending Accounts (FSA) : Pre-tax options for healthcare and dependent care expenses
• Telemedicine Services : Convenient access to virtual care
• Retirement Plan : A 403(b) retirement plan with generous employer match
• Paid Time Off : Generous paid time off, including vacation, holidays, and sick leave
• Additional Voluntary Benefits : A variety of optional benefits to meet individual needs
• Attendance:  We value a healthy work-life balance and currently offer a work schedule of four days in-office and one day of remote work.

The American Academy in Rome is an Equal Opportunity Employer.

To Apply

Please submit a cover letter outlining your interest in the Academy, the contributions you expect to make to the Academy’s mission, and your qualifications for the position of Accountant. This position will remain open until filled.

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