Job Description

A growing and dynamic Private Equity/Investment Firm in Midtown Manhattan is seeking an experienced Administrative Assistant to help support (7) members of the Investor Relations (IR) team. Candidates must have 2-5+ years of applicable administrative experience working in a fast-paced, corporate environment (ideally within financial services) and a Bachelor’s degree is required/strongly preferred. Ideal candidates should be extremely professional, polished, organized, detail-oriented, and possess a proactive team mentality and possess excellent calendar management skills. This is a great place to work with little to no turnover.

• Salary depends on experience (80-120k base) plus discretionary year-end bonus, 100% company paid benefits for employee (medical/dental/disability/etc.), 401k, free gym in building, etc. 

Responsibilities:

• Schedule and organize extensive internal and external meetings, conference/video calls, and appointments across various time zones; manage and maintain busy and ever-changing calendars.
• Plan and coordinate complex domestic and international travel arrangements and detailed itineraries.
• Prepare, process, and submit expense reports using Concur. 
• Maintain various spreadsheets for the department.  
• Work closely with the Receptionist/EAs in office.
• Interact with existing and future investors in a professional manner.
• Assist with other projects and responsibilities at the team’s discretion. 
• Print and bind large amounts of marketing materials. 
• Provide back-up support to the Administrative Team as needed.
• Assist with ad hoc projects, including event planning.

Required Qualifications:

• Minimum 2-5+ years of applicable administrative experience working in a corporate environment, ideally within financial services.
• A Bachelor’s degree is required/strongly preferred.
• Detail-oriented and organized.
• Excellent interpersonal and communication skills (both verbal and written).
• Desire to go above and beyond for all required tasks.
• Proven ability to multi-task and effectively prioritize.
• Proactive and assertive, with the ability to think quickly on their feet.
• Strong proficiency in Google Workspace and Microsoft Office Suite.
• Working knowledge of office equipment, such as printers, copiers, and video-conference devices.
• Positive attitude with the ability to problem-solve.
• Polished, professional, and team oriented.

If you meet the required qualifications and are interested in this role, please apply today. 

The Solomon Page Distinction

Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs – this specialized approach sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

Opportunity Awaits.

Job Tags

Permanent employment,

Similar Jobs