Position Summary
The Bilingual Administrative Assistant provides administrative support to the team at 33 USA Inc. This role requires fluency in both Japanese and English, as well as excellent organizational skills and attention to detail. The Bilingual Administrative Assistant is responsible for various administrative tasks including managing correspondence, scheduling appointments, maintaining records, attending any meetings as a interpreter and assisting with projects as needed.
Requirements
Essential Job Functions & Responsibilities:
Correspondence Management:
- Manage incoming and outgoing correspondence, including email, mail, and phone calls
- Translate documents and messages from Japanese to English and vice versa
- Draft and edit documents in both Japanese and English
- Attending the sales or corporate activity as a interpreter
Appointment Scheduling:
- Schedule appointments, meetings, and conference calls
- Coordinate calendars and resolve scheduling conflicts
Record Maintenance:
- Maintain digital and physical records, filing systems, and databases
- Update and organize documents and information as needed
Support Tasks:
- Assist with travel arrangements, booking flights, hotels, and transportation
- Coordinate logistics for meetings, including preparing meeting materials and taking minutes
- Assist with special projects by conducting research and providing administrative support
Education and Experience Requirements:
Required:
- Fluency in both Japanese and English (verbal and written)
- Proven experience as an administrative assistant or similar role
- Strong organizational and time management skills
- Excellent interpersonal and communication skills
Preferred:
- Bachelor's degree in business administration or related field
- Knowledge of Japanese culture and business etiquette
Desired Skills and Abilities:
- Ability to prioritize tasks and manage multiple projects simultaneously
- Attention to detail and strong problem-solving abilities
- Ability to maintain confidentiality and exercise discretion
- Proactive and self-motivated mindset
Benefits
A number of programs cover all employees in the manner prescribed by law. Additionally, 33 USA Inc. provides several Company-designated benefit programs.
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