Position Title: Business Development Administrator
Department: Business Development
Reports to: Chief Strategy Officer
Location: Remote
Position Summary:
The Business Development Administrator supports the execution of marketing strategies and day-to-day operations across campaigns, communications, conventions, trade shows and digital platforms. This role ensures smooth coordination between internal teams and external vendors, maintains marketing systems, and contributes to brand consistency and audience engagement.
This position is only eligible for legal residents of the United States of America.
Key Responsibilities
Business Development Assistance
Maintaining the accuracy of sales projects in PipeDrive
Maintain RFP responses library
Coordinate RFP efforts with the team
Sending client contracts through DocuSign for signatures
Calendar invites for client meetings & coordinating Business Review schedules
Manage Chief Strategist Open Action items, projects, and calendar
Manage and regularly update the Customer Contract spreadsheet to track membership counts and invoicing rates
Marketing and Conference Coordination
Maintain timelines for all conferences
Manage all annual conference membership dues
Registration & submission materials
Follow up with all the relevant people to track and finalize the digital content and submissions
Presentation decks
Booth, panel & speaker registrations - submit headshots, bios, etc.
Ordering conference promo items
Planning for booth set-up
Shipping all booth items to the conference and arranging for shipping them back to SL
Print jobs
Travel arrangements - flights & hotels
Conferences:
SALGBA - State and Local Government Benefits Association
IFEBP - International Foundation of Employee Benefit Plans
MBGH - Midwest Business Group on Health
DFWBGH - DFW Business Group on Health
NACD - National Association of Conservation Districts
NAHPC - National Alliance of Healthcare Purchaser Coalitions
NAMPI - National Association for Medicaid Program Integrity
Economic Alliance for Michigan Friday Forum
Houston HBCH Winter Forum - Houston Business Coalition on Health
Required Qualifications:
Education:
Bachelor’s degree in Business, Marketing or related field
Experience:
4 + years administrative experience required
3 + years of strong PC knowledge and skills, including Microsoft Office with a strong focus in Teams and Powerpoint products
Technical Proficiency
Skills and Competencies:
Thrive in fast-paced environments with strong interpersonal and excellent written and verbal communication skills
Highly organized, detail-oriented, and able to prioritize to meet deadlines
Proven multitasker with sound judgment, initiative, and problem-solving abilities
Capable of resolving complex issues independently
Collaborative team player with a positive and professional demeanor
About SmartLight Analytics:
SmartLight Analytics was formed by a group of industry insiders who wanted to make a meaningful impact on the rising cost of healthcare. With this end in mind, SmartLight works for self-funded employers to reduce the wasteful spend in their healthcare plan through our proprietary data analysis. Our process works behind the scenes to save money without interrupting employee benefits or requiring employee behavior changes.
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