Job Description

JOB SUMMARY

As a member of the Collections Support Unit in the Acquisitions & Collections Services Department of the George A. Smathers Libraries at the University of Florida, the Collections Metadata Specialist coordinates unit operations associated with metadata that enables discovery and access to library resources. This position uses technical expertise in the Integrated Library System (ILS) and other systems to add or update metadata in the discovery layers and to extract metadata to produce collections reports. The Specialist coordinates batch loading of catalog records, and serves as a liaison between the Collections Support Unit and the Libraries’ personnel, vendors, and consortial partners. The Specialist works independently and as part of an exceptional team, aiding in the development of workflows, implementing strategic projects, troubleshooting problems, and providing guidance and training to colleagues.

RESPONSIBILITIES

RESOURCE MANAGEMENT, BATCH & AUTOMATED PROCESSES

• Prepares files of records for loading, identifying and resolving problems with metadata as related to shelf-ready specifications
• Coordinates and executes batch loading of catalog records received from OCLC and other vendors, resolving duplicate record and other load problems
• Create and manage electronic collections, ensuring accurate and comprehensive metadata for online resources
• Work with electronic portfolios to maintain up-to-date records and facilitate easy access to electronic resources
• Makes global changes to catalog metadata using Alma, MarcEdit, or other software

BIBLIOGRAPHIC COLLECTIONS REPORTS

• Draws on technical proficiency and understanding of metadata scheme to develop and refine processes for metadata extraction and report creation
• Collaborates with Collections Metadata Specialist in Electronic Resources Unit and with library IT staff to develop criteria for extraction of metadata from ILS and other systems
• Manipulates metadata in order to create custom reports in support of collections assessment efforts and special projects
• Works with Collections Support Specialist to combine bibliographic metadata reports with acquisitions and circulation data

LIAISING

• Serves as a liaison between the Collections Support Unit and internal stakeholders including collection managers, UFDC, and Shared Collections, providing technical expertise, timely assistance, and professional guidance concerning metadata-related questions and requests
• Coordinates with Acquisitions & Collections Services staff and Florida Library Virtual Campus’ (FLVC) Library Services division to configure and maintain record loading profiles
• Coordinates with department staff to investigate and implement batch record-loading procedures and/or use of record management tools to fulfill metadata requests

ACCESS & DISCOVERY TROUBLESHOOTING

• Supports staff in Acquisitions & Collections Services Department to identify and resolve metadata problems and access issues via ticketing system, shared email, and direct communication
• Coordinates with Resource Description Services staff to investigate and resolve catalog-related issues across departments

Other duties and library activities

• Provides service to the Library, University, State, and/or Profession, as appropriate or as assigned
• Pursues professional education and training opportunities, as appropriate or as assigned
• Performs other duties as assigned

Expected Salary:

$45,097 minimum salary; The Smathers Libraries offer a salary commensurate with experience and credentials.

The University of Florida offers a competitive benefits package including health, retirement, paid time off, discount programs, professional development and worklife support. Learn more.

Minimum Requirements:

High School diploma or equivalent and five years of library, or relevant experience; or an Associate’s degree and three years of relevant experience; or a Bachelor’s degree and one year of relevant experience; or any equivalent combination of experience, training and/or education.

Preferred Qualifications:

• Knowledge of cataloging and metadata principles
• Experience with library systems, such as Integrated Library Systems (ILS)
• Experience with batch loading of MARC records
• Experience creating reports using software such as Microsoft Excel and/or Access
• Ability to work independently and in a team environment
• Demonstrated ability to communicate effectively in verbal and written formats
• Experience with project management
• Experience performing complex problem-solving related to work in academic libraries

Special Instructions to Applicants:

Application Process

To apply, submit

• a cover letter detailing your interest in, and qualifications for this position
• your current resume or CV
• a list of three references including their contact information (telephone number and email address)

Apply by 11:55 pm (EST) on the application close date via the Jobs at UF online application system. Applications will be reviewed as received. If you have any questions or concerns about this process, please contact Tina Marie Litchfield, George A. Smathers Libraries Human Resources Office, at tlitchfield@uflib.ufl.edu.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.

Health Assessment Required:

No

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