Job Description

Avenue5 is growing, and we are in search of a corporate event coordinator to join our dynamic team of Fivers!

About Us

We are a vibrant third-party multifamily property management firm with locations across the United States. We are proud of our vibrant, inclusive, make-it-happen culture, where we: 

• Listen to our associates, recognize them, and give them room to grow
• Invest in our associates to help them become the best version of themselves
• Approach every important decision with our associates in mind
• Celebrate our associates’ successes and encourage them to raise the bar even higher

Summary of Responsibilities

The corporate event coordinator is responsible for assisting with the logistics of multiple events in support of Avenue5’s corporate strategy and business goals. The associate in this role is involved in all aspects of events management, including venue selection and management, contract negotiations, speaker and subject matter expert procurement, and coordination of accommodations, audio visual resources, meals, transportation, promotional items, and other key event elements. In addition, the corporate event coordinator is also involved in addressing any event-related issues or technical difficulties, and for executing events within budget and according to Avenue5 benchmarks for quality, standard operating procedures, and timelines.

Primary Responsibilities and Objectives

• Drive the planning and execution of corporate events, including the annual leadership conference, executive and leadership. team meetings, company-wide webinars, client and industry-related events, holiday gatherings, and other events.
• Conduct event site research and provide recommendations based on cost, convenience, logistics, and other relevant factors.
• Coordinate event logistics, including venue sourcing, event space and accommodation bookings, meeting room setups, registration functions, equipment and labor, food and beverage, décor, signage, collateral, and transportation.
• Leverage technology to track event details and generate related reports.
• Prepare, track, and reconcile event budgets and expenses.
• Coordinate event-related payments, invoicing, and financial reporting.
• Serve as supplier liaison throughout the event life cycle.
• Manage on-site production and troubleshooting, including set-up, tear-down, and supplier oversight.
• Implement an evaluation framework to assess strengths and areas of improvement.
• Propose ideas for enhancing the event planning and implementation process.
• Organize, track, and manage internal event inventory and storage.
• Complete other corporate marketing-related duties as assigned.

Education and Experience

• Bachelor’s degree is required.
• CMP designation is preferred.
• Two or more years in managing multiple simultaneous events is required.
• One to two years of event services software is preferred.
• Experience in real estate or property management is preferred.

Skills and Requirements

• Ability to analyze information, solve event logistic challenges and create order out of ambiguity
• Detail oriented and desire to learn.
• Advanced level knowledge with Microsoft Office Suite including Outlook, Word, PowerPoint, and Excel.
• Excellent written and verbal communication skills, including proofreading, and public speaking skills.
• Excellent organization skills and significant experience with project management.
• Ability to work independently and prioritize in a fast-paced environment.
• Ability to maintain the highest level of professionalism and integrity when interacting with suppliers, clients, and associates.
• Required to complete and successfully pass the Avenue5 Fair Housing and Preventing Discrimination and Harassment training and other courses if assigned.

Scheduling

• Typically, normal business hours.
• Ability to travel (up to 30%), including occasional evening and weekend work in conjunction with scheduled events

Environment

• Exposure to environment typically found in an office building.
• Exposure to hot, cold, wet, humid, or windy conditions (temperatures may vary depending on the weather in the different regions).
• Exposure to noise, vibrations, atmospheric conditions, as well as working in confined or restricted spaces.
• Occasional exposure to airports, airplanes, rental cars, hotels, etc.

Physical Requirements

Avenue5 will make reasonable accommodations to enable individuals with disabilities to perform the essential functions of the job. These functions include, but are not limited to:

• Ability to lift, push and pull up to 25 pounds.

• Hearing and visual ability to observe and detect signs of emergency required.
• Must be able to sit, stand, reach, bend and stoop for extended periods of time.
• Talking and expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
• Perceiving the nature of sounds at normal speaking levels with or without correction.
• Ability to receive detailed information through oral communication, and to make discriminations in sound.
• Visual requirements including color, depth perception, and field vision.
• Ability to compare, copy, coordinate, synthesize, negotiate, communicate, and instruct.
• Ability to tolerate stressful situations.
• Ability to work under minimal to moderate supervision.

This job description is not an all-inclusive list of functions and tasks. Over the length of employment, these functions and tasks may change.

Diversity

Diversity creates a healthier atmosphere: Avenue5 is an Equal Employment Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.

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