Job Description

Requisition No: 857745 

Agency: Department of State

Working Title: DOS - GRANTS SPECIALIST I - 45001110

 Pay Plan: Career Service

Position Number: 45001110 

Salary: $35,455.96 annually 

Posting Closing Date: 08/13/2025 

Total Compensation Estimator 

Department of State

Grants Specialist I

Division of Historical Resources

Bureau of Historic Preservation

Open Competitive

Minimum Qualifications:

• Four (4) years of direct work experience in historic preservation, history, public history, art history, museum administration or education, architectural history, architecture, anthropology, archaeology, or urban planning. A bachelor’s degree from an accredited college or university with a major course of study in one of the listed fields can substitute for the years of experience.

• Knowledge and/or experience in historic preservation principles and techniques.
• Cover letter with submission of application.

Preferences:

• Work experience in historic preservation, history, public history, art history, museum administration or education, architectural history, architecture, anthropology, archaeology, urban planning, or related field.
• Experience in the administration of grants.
• Experience in providing technical assistance to the public
• Experience in preparing and presenting in public meetings, forums, and/or conferences.

Special Note:

Responses to qualifying questions must be clearly supported in your employment history.

Duties and Responsibilities:

This is a professional position that performs independent work administering and monitoring Historic Preservation grants-in-aid programs, works closely with the section head, and is responsible for the following duties:

• Administers Historic Preservation grant awards, including: preparing and processing grant award agreements, and monitoring grantee progress and compliance with contractual requirements; reporting grantees that are in non-compliance status to section head; reviewing grant deliverables, cost documentation, and processing payment requests for approved deliverables and expenditures; tracking and reconciling payment data; maintaining complete, current, and accurate files on all grants assigned to this position.
• Assists the public in the grant application process; reviews applications for eligibility pursuant to the program’s rule and guidelines; conducts application assessments and technical reviews and presents at application review and ranking public meetings; assists in the planning and preparation of public meetings and related materials.
• Provides general and specific information in response to public inquiries regarding the grants program; participates in public forums and workshops to explain historic preservation and policies of the Division; maintains summary and statistical information and compiles reports as requested; assists in the preparation of webinars and workshops; and develops public information materials on the program and/or historic preservation issues in Florida.
• Develops public information programs and materials on historic preservation issues in Florida. Manages grant payments by tracking and requesting payment for grant projects.

• Performs other work-related duties as required.

Knowledge/Skills/Abilities:

• Knowledge of principles of grant or contract management and compliance
• Skills using computer programs and databases (including MS Office Suite);
• The ability to communicate effectively, preparing and presenting public meetings, forums, and conferences.

CRIMINAL BACKGROUND CHECKS : A Level 2 criminal background check is a condition of employment. If selected for this position, you must provide your fingerprints. We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check.

IMPORTANT NOTICES:

We are committed to enhancing our workforce through the employment of Veterans, individuals with disabilities and seek qualified candidates with diverse backgrounds, abilities, skills, and talents to join our workforce.

Male applicants born on or after January 1, 1960, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website:

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement. 

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