Job Description

Job Summary:
The Facilities Manager is responsible for overseeing the maintenance and management of building operations, ensuring that facilities are safe, efficient, and operational. This role involves managing staff, vendors, budgets, and service providers while maintaining a clean, functional, and secure working environment. The Facilities Manager will also be responsible for ensuring compliance with safety regulations and environmental standards, managing preventive maintenance programs, and addressing facility-related issues in a timely manner.

Key Responsibilities:

1. Facility Operations & Maintenance:

   • Oversee the day-to-day operations and maintenance of all facilities, including HVAC, plumbing, electrical, and other systems.
   • Coordinate and perform regular inspections to ensure building systems are functioning correctly.
   • Manage preventive maintenance schedules to minimize downtime and extend the lifespan of equipment.
   • Respond promptly to facility-related issues and emergencies (e.g., repairs, breakdowns).

2. Vendor & Contractor Management:

   • Select, negotiate, and manage relationships with external vendors, contractors, and service providers (e.g., cleaning, landscaping, security, etc.).
   • Monitor the quality of work performed by third-party vendors, ensuring compliance with contractual terms.
   • Ensure timely execution of service contracts and monitor performance against service level agreements (SLAs).

3. Budget Management:

   • Develop and manage the facilities budget, ensuring efficient use of resources and cost savings.
   • Track and report on facility-related expenses and expenditures.
   • Forecast future facility needs and costs, including equipment and repair/replacement expenses.

4. Health, Safety, & Compliance:

   • Ensure that all facilities meet local, state, and federal regulatory requirements, including health and safety standards.
   • Conduct regular safety inspections and implement corrective actions as necessary.
   • Promote a safe and healthy environment by managing emergency procedures, fire drills, and safety training.

5. Space Planning & Management:

   • Coordinate office layout changes, furniture setups, and space utilization to ensure optimal working conditions.
   • Collaborate with other departments to manage employee moves and office reorganizations.
   • Ensure that facilities meet the needs of employees, clients, and visitors.

6. Environmental Sustainability:

   • Identify and implement initiatives to improve the sustainability of the facility, including energy efficiency, waste reduction, and green building practices.
   • Promote eco-friendly practices such as recycling programs, energy conservation, and water-saving measures.

7. Team Leadership:

   • Supervise and lead a team of facilities staff, including janitorial, maintenance, and security personnel.
   • Provide training, guidance, and performance evaluations for facilities team members.
   • Foster a positive work environment and ensure high levels of employee morale.

Qualifications:

• Proven experience (2+ years) in facilities management, building maintenance, or related fields.
• Strong knowledge of building systems, including HVAC, electrical, plumbing, and fire safety.
• Experience in managing budgets and cost control.
• Excellent organizational, problem-solving, and communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Certification in facilities management (e.g., IFMA, BOMA) is a plus.

Working Conditions:

• Full-time position with MOD on rotative weekends. 
• Ability to work evenings or weekends for emergencies or scheduled maintenance.
• Physical ability to perform light maintenance tasks or inspections when needed.

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