Job Description
This position exists to receive, receipt, balance and deposit all incoming monies due the University. The position is involved in cash transactions (cash, check, credit card} at the cashier window and recording online/ACH payments for the University. This position will process high volumes of activity and considerable amounts of cash, including complexity in posting the funds accurately to a large variety of accounts. The large sums of money are to be handled and accounted for timely, properly and very accurately. This head cashier position will also verify work of other clerical staff by balancing and making deposits daily. This position will also process clearing batches, process NSF checks, and assist in making phone calls and the mailing of monthly statements to all students with past due account balances. This position provides front-line customer service to external customers, students, faculty and staff who visit the cashier's window.
Minimum Qualifications
Accounts receivable and computerized billing systems sufficient to enter and access information and identify and correct errors.
Basic accounting procedures sufficient to prepare itemized statements, bills or invoices, and record amounts due for items purchased or services rendered.
Ability to oversee, lead, train, and evaluate the work activities of employees in their work area.
Ability to Calculate and verify totals on reports, forms, requisitions, or bills using a calculator and/or other tools.
Skill in math sufficient to calculate, review and reconcile data and balance accounts
Skill in customer service sufficient to perform the duties with politeness, respect, and interest in positive problem solving.
Preferred Qualification
Knowledge of the Minnstate policies and procedures relating to the financial administration of the University.
Ability to review other clerical staffs work for accuracy and act as the lead worker for the cashiering operations.
Knowledge of State of Minnesota Financial and HR systems and Minnstate Finance and HR systems.
Sufficient knowledge of generally accepted accounting principles (GAAP}, and governmental accounting standards board (GASB), and practices sufficient to coordinate department or agency accounting functions.
Work Shift (Hours / Days of work)
Monday - Friday; 8:00am - 4:30pm
Telework (Yes/No)
No
About
Southwest Minnesota State University is one of seven universities in the Minnesota State system. SMSU gives highest priority to excellence in teaching and preparing students to be lifelong learners through quality undergraduate teaching/advising and close student/faculty relationships. Its mission, dating back to 1967, provides access to university-level programs in liberal arts & professional studies. The University has a special commitment to the educational needs of the people in its service region reflected through its curricula, cultural programs, diversity of staff and students, cooperative relationships with the public and private sectors, and regional institutions. The 216-acre campus encompasses 24 modern, interconnected, and accessible buildings. Marshall (pop. 13,000) is the hub of a rich agricultural area and offers a variety of cultural, recreational and educational opportunities. The position is an opportunity to be part of a vibrant, dynamic and growing institution that is searching for exceptionally talented people.
Southwest Minnesota State University complies with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act. You can find our Annual Security and Fire Safety Report online at Annual Security and Fire Safety Report (smsu.edu) . This report includes statistics for the previous three years concerning reported crimes that occurred on campus; in certain non-campus buildings or property owned or controlled by Southwest Minnesota State University. If you prefer a hard copy, please contact the Department of Public Safety at 507-537-7252.
We are committed to responding to the educational needs of our changing communities and to providing opportunities for enhancing knowledge, skills, and values in a supportive learning environment. We recognize and assert the value of inclusion as an ethical imperative and as a necessity for academic rigor, student success, and lifelong learning. Our goal is to strive for inclusive excellence in our commitment to preparing all students and employees for success.
Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
Southwest Minnesota State University is a member of the Minnesota State system and is an equal opportunity educator and employer. SMSU is committed to equal employment opportunities for all applicants and to providing employees with a work environment free of discrimination and harassment. SMSU does not tolerate discrimination or harassment of any kind. Women, diverse populations and individuals with disabilities are encouraged to apply. Applicants must be able to lawfully accept employment in the United States. Requests for reasonable accommodation of a disability during the application and/or interview process should be made to the Affirmative Action Office, 507-537-6208. For TTY communications, contact Minnesota Relay Service at 1-800-627-3529. This vacancy notice is available in alternative format upon request.
About Southwest Minnesota State University
Southwest Minnesota State University is a four-year public university offering a high quality education in the liberal arts and professions to prepare students for a life that is successful both personally and professionally. SMSU has grown into a university of choice with high national rankings, producing scholars who become the leaders, thinkers, and entrepreneurs of the future. Students and faculty alike come here to engage in the rich "Southwest Experience," which starts with strong academics, fulfilling social opportunities and support from fellow Mustangs.
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