Job Description

Work for Indiana

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About the Indiana Department of Transportation:

The Indiana Department of Transportation (INDOT) provides a dynamic workplace that serves Indiana citizens, improves our state’s quality of life, and enhances its economic opportunity. INDOT has a number of innovative programs and projects, including Public-Private Partnerships, Green Initiatives, and cutting-edge uses of materials and assets. As part of the State of Indiana, INDOT offers a competitive total compensation package, as well as outstanding work/life balance. Whether you are an established professional in the transportation field or just starting your career, INDOT has exciting and challenging opportunities for you. 

Role Overview:

The Materials Manager is responsible for overseeing the planning, procurement, storage, control, inventory, and distribution guidance of materials, parts, products, and supplies according to the needs of the District to include Highway Operations, Fleet, Stockroom, Safety, and all other departments within the District.

Location : 

This position is located in INDOT’s Vincennes District.

Salary :

This position traditionally starts at an annual salary of $53,222.00. Salary for this position may be commensurate with education and job experience. 

A Day in the Life:

The essential functions of this role are as follows:

• Monitoring and managing inventory levels of the District Stockrooms
• Monitoring and managing inventory levels of the District’s Aggregate materials
• District Liaison with vendors to ensure accuracy of orders and proper and timely delivery of parts or materials throughout the District to include salt, aggregate materials, parts, products, and general supplies that have been determined needed for the District and Operations.
• Reviewing prices and purchasing methods for determining the best price, QPA, and procurement method to meet operational needs and District budgets
• Reviewing current contracts to ensure vendors meet quality standards and pricing agreements
• Reviewing processes, markets, and specifications to recommend best procurement methods for parts, products, equipment, and supplies
• Direct and manage daily operations and performance of District Inventory Administrator and Stockroom Clerks throughout the District
• Develop and oversight of standard operating procedures for District Stockrooms to ensure accurate inventory, safety compliance, and proper procurement methods are being conducted to support Fleet and Highway Operations
• Work with District Fleet Manager and DIA to prepare and execute Annual/Biannual Surplus Auction for District.
• Support District DIA to ensure the annual Asset Inventory audit executed and completed
• Support District DIA to ensure monthly and annual stockroom audits are executed and completed and results reported out
• Support District in 5S program of materials throughout the district by partnering with Highway Operations, Fleet, Facilities, and Safety to ensure accurate inventory and meeting various safety and environmental compliance throughout the district.
• Provide necessary training and support for M5 and WMS data and processes to ensure proper inventory and processes are current, accurate, and compliant
  Manage the Material Budget to include forecasting, planning, variances, and reporting financial impact to Budgets that may impact overall District Operations
• Assist in providing data and reports to resolve vendor issues, vendor non-compliance, and contract awards protests/allegations
• Facilitate and communicate key performance metrics to include stockroom scorecard, material inventory levels, adjustments, and other areas identified as impactful to District Operations

The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

This position is exempt from overtime compensation for additional work hours which may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and/or paid leave taken to receive their base biweekly salary.

What You'll Need for Success:

The ideal candidate in this role should minimally have either

• a Master’s Degree with 1+ years of experience, or
• a Bachelor’s Degree with 3+ years of experience, or
• a Associate’s Degree with 5+ years of experience, or 
• at least 7+ years of experience applying the below, outlined knowledge, skills, and abilities in a similar role. 

You must meet the following requirements to be considered for employment:

• Specialized knowledge in program subject matter obtained through experience and/or education. 
• Specialized knowledge of program area including pertinent rules and regulations.
• Extensive knowledge of all source materials and references including federal and state laws governing the programs.
• Ability to develop and implement new principles and policies and discern any far-reaching implications.
• Ability to communicate orally and in writing.
• The ability to apply general rules to specific problems to produce answers that make sense.
• Ability to work effectively with a wide variety of stakeholders.
• Working knowledge of accounting and budget principles.
• Ability to delegate work, set clear direction, and manage workflow.
• Ability to effectively give feedback, provide guidance or corrective action, coach, and develop employee skillsets.
• Able to perform essential functions with or without reasonable accommodation.

Supervisory Responsibilities/Direct Reports:

This role may be utilized in a supervisory capacity based on agency needs.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes: 

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans
• Wellness Rewards Program: Complete wellness activities to earn gift card rewards
• Health savings account, which includes bi-weekly state contribution
• Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
• Two (2) fully-funded pension plan options
• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
  • 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
  • Up to 15 hours of paid community service leave
• Combined 180 hours of paid vacation, personal, and sick leave time off
• 12 paid holidays, 14 on election years
• Education Reimbursement Program
• Group life insurance
• Referral Bonus program
• Employee assistance program that allows for covered behavioral health visits
• Qualified employer for the Public Service Loan Forgiveness Program
• Free Parking for most positions
• Free LinkedIn Learning access

   

Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov .

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