Description
The Post Award Grant Specialist will perform the following key duties:
(1) manage the processes for sponsored program award intake and acceptance, handling just-in-time and point-of-award interactions with the sponsor, PI, and associated UTM stakeholders,
(2) identify training needs and design presentations, resource materials, and outreach activities to improve faculty and staff members' ability to successfully manage grant funding,
(3) conduct individual and group trainings over post award topics such as financial management, fiscal regulations, and compliance,
(4) work closely with PIs, departmental administrators, finance & administration, and other campus stakeholders to support efficient transaction processing, and
(5) assist the ROED Executive Director with other duties as assigned.
The Post Award Grant Specialist works independently in day-to-day operations, with limited oversight provided as needed by the ROED Executive Director when unusual problems/events are encountered and when general policies must be interpreted for a specific situation or when policies do not exist. Decisions include how to most effectively and compellingly communicate post award management requirements, what kinds of information should be presented in trainings and workshop materials, how to assess and improve compliance activities, how to coordinate activities with a variety of internal and external partners, and whether budgetary and programmatic elements of the project are compliant with university, sponsor, and government regulations.
Responsibilities
POST AWARD FINANCIAL ADMINISTRATION AND COMPLIANCE (80%)
* Serve as primary liaison between PIs/PDs and the Office of Research and Sponsored Programs
* Assist the PI/PD in developing budgetary or programmatic adjustments to align with the award terms and conditions and in evaluating allowability of costs based on federal regulations, sponsor terms, fiscal policies, and other guidelines.
* Work with PI/PD, administrative staff, and sponsoring agency to analyze project budgets to create pay funding changes, budget transfers, and budget revisions and amendments.
* Collaborate with departments involved in sponsored project activities to ensure consistent, timely, and accurate financial compliance with university policies and procedures as well as the regulations of federal, state, local, and private sponsors.
* Coordinate with Pre-Award Grant Specialist to analyze award document, proposal elements, project budgets, and award terms and conditions to identify and troubleshoot any discrepancies or potential issues prior to award acceptance.
* Coordinate with Finance and Administration on account requests and identification of key events within the lifecycle of each sponsored program award.
* Coordinate any required execution or processing of award documents and process award following both ORSP internal procedures and enterprise system procedures established by the UT System.
* Assist with origination, negotiation, and execution of UTM subawards payable from sponsored programs and assist departments in monitoring subawards to ensure spending is on-track with budget and the invoices and payments are timely.
* Develop and conduct workshops and training resources to improve faculty and staff members' ability to successfully manage external grant funds.
* Identify and coordinate with relevant stakeholders, specific to each award, to ensure compliance and communicate award management requirements, such as IRB, IACUC, export control, and other compliance areas that may arise.
* Assist ROED Director in conducting and monitoring compliance activities to mitigate the risk of financial liability that could result from federal, state, and private audits.
* Assist ROED Executive Director in preparing financial reports of sponsored funding for department, college, campus administration, and UT System.
* Assist with IRB and IACUC tracking.
RELATIONSHIP BUILDING AND PROFESSIONAL DEVELOPMENT (20%)
* Foster collaborative relationships with sponsors to facilitate efficient project management from contract execution to closeout.
* Interact with faculty, researchers, departmental accounting staff, department heads, and campus administration to promote, monitor, and train on sponsored project post award issues.
* Serve on various committees to address sponsored project-related issues and participate in professional organizations to stay abreast of industry issues and best practices.
* Participate in professional development related to sponsored programs research administration.
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