Job Description

Full job description

Procurement Officer

495438

Grand Forks, North Dakota, United States

Procurement & Payment Services

Procurement

Full-time Staff

Closing on: Sep 29 2024

Salary/Position Classification

• $59,200 - $62,000 Annual, Negotiable, Exempt
• 40 hours per week
• 100% Remote Work Availability: No
• Hybrid Work Availability (requires some time on campus): Yes

Purpose of Position

The purpose of this position as a primary member of the Procurement Department is to work to ensure the objectives and goals of the department, which are outlined in the mission, are maintained, and achieved.

Duties & Responsibilities

• Work with units across the University to execute the procurement process; use independent professional judgment to determine the appropriate method of procurement
• Collaborate with campus department to establish the statement of work (SOW), performance measures, award criteria, terms and conditions, and other requirements to create clear and concise Request for Proposal (RFP) and Invitation for Bid (IFB) documents, formal and informal following all applicable North Dakota laws and regulations, North Dakota University System (NDUS), and University of North Dakota policies
• Develop proper terms and conditions following all applicable North Dakota laws and regulations, North Dakota University System (NDUS), and University of North Dakota policies
• Oversee pricing negotiations, service contracts and authorization of new vendors
• Secure favorable terms and negotiate purchases of goods and services for the University, assuring vendors are in good standing with the state
• Act as liaison between university units and vendors
• Responsible for integrity of departmental purchase requisitions over set threshold for accuracy, procurement action, proper account coding, legal review, and compliance with all university policies
• Execute post-award contract performance management actions on assigned commodities. Monitor and evaluate contractor performance for compliance with terms and conditions of contracts
• Analyze and resolve conflicts with suppliers with reference to quality, payment discrepancies and/or contract terms and conditions
• Advise internal and external end users on policies, procedures, order status or request for specification and pricing assistance
• Attend conferences and training to keep up to date with industry trends, legal requirements and gain knowledge from peers on processes and content improvements
• Keep abreast of changes in University policy, federal and state regulations, and vendor requirements, in order to be a valuable resource to the UND community

Required Competencies

• Superior interpersonal/verbal/written communication skills with the ability to write and speak concisely, articulating thoughts clearly and exhibiting logical sequential order
• Excellent customer service, organizational and prioritization skills
• Ability to take initiative and be self-directed
• Flexibility to handle a broad range of responsibilities as well as the ability to manage multiple projects simultaneously
• Demonstrates ability working in a cohesive team, willing to back up and support other team members and treat others with respect, while confidently contributing to the team
• Anticipates and adjusts for problems and roadblocks
• Demonstrates effective listening skills; listens to others, interprets message, checks for understanding
• Has an openness to new and different ways of doing things; Ability to look for efficiencies in processes and offer value added suggestions
• Requires use of PeopleSoft and procurement-to-pay software
• Proficient with Microsoft Office, including Word, Outlook, and advanced knowledge of Excel
• Ability to negotiate

Minimum Requirements

• Bachelor's degree in Supply Chain Management/Purchasing, Business Administration, Finance or related field
• Experience with general purchasing principles
• Successful completion of a criminal history records check

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire. This position does not support visa sponsorship for continued employment.

Preferred Qualifications

• 3 years procurement experience
• Experience in sourcing of services and commodities
• Experience applying North Dakota laws, SBHE policies, NDUS procedures and UND processes and procedures
• Certification by a recognized professional organization such as: Certified Purchasing Manager (CPM), Certified Associate in Contract Management (CACM), Certified Professional Contract Manager (CPCM), or Certified Purchasing Professional (CPP)
• Experience working with PeopleSoft
• Experience with an eProcurement system
• Experience working specifically with Jaggaer E-procurement system

Please note, all employment postings close at 11:55pm CST.

Position Benefits

Benefits include single or family health care coverage (UND pays the full premium), life insurance, employee assistance program, retirement plans with generous employer contributions, annual & sick leave in addition to 10 paid holidays.

Optional benefits include supplemental life, dental, vision, flexible spending account, supplemental retirement plans.

UND also offers an employee tuition waiver and a variety of professional development opportunities.

Find out more about UND's great benefits and perks here!

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Departments

Departments

Procurement & Payment Services

Categories

Categories

Procurement

Employment Type

Employment Type

Full-time Staff

Locations

Locations

Grand Forks, North Dakota, United States

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Additional Information

Find out why Grand Forks is Cooler.

All information listed in this position announcement will be used by Human Resources, the Hiring Department, and EO/Title IX for screening, interviewing and selection purposes.

Need help?

Please email the Human Resources Department at UND.humanresources@UND.edu or contact us by phone at 701.777.4226. If you anticipate needing any type of accommodation to participate in any portion of the University's employment process, including completion of the online application process, please contact our office in advance of your participation or visit.

Veteran’s Preference

Veterans claiming preference must submit all proof of eligibility by the closing date. Proof of eligibility includes a DD-214 or a copy of NGB 22 from National Guard or Reserve (with a unit located in ND) or certification from the applicant's unit command that the individual is expected to be discharged or released from active duty in the uniformed services under other than dishonorable conditions not later than one hundred twenty days after the date of the submission of the certification. If claiming disabled veteran status, proof of eligibility includes a DD-214 and a current letter of disability dated within the past year.

Confidentiality of Application Materials

Pursuant to NDCC 44-04-18.27, applications and any records related to the applications that identify an applicant are confidential, except records related to the finalists of the position, which are open to the public after the search committee has identified the top three or more finalists who will be invited to campus.

EEO Statement

The University of North Dakota is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or other protected characteristic. Women, minorities, veterans, individuals with disabilities, and members of other underrepresented groups are especially encouraged to apply. Applicants are invited to provide information regarding their gender, race and/or ethnicity, veteran’s status and disability status as part of the application process. This information will remain confidential and separate from your application.

Clery Statement

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the University of North Dakota publishes an Annual Security and Fire Safety Report. The report includes the university’s policies, procedures, and programs concerning safety and security, as well as three years of crime statistics for our campus. As a prospective employee, you are entitled to a copy of this report. The report and statistical data can be found online at UND.edu. You may also request a paper copy of the report from the UND Police Department located at 3851 Campus Road, Grand Forks, ND, 58202.

Job Tags

Remote job, Holiday work, Full time, Contract work, For contractors, Self employment, Flexible hours,

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