Job Description

Grade 4 - Public Services Management Assistant

Salary: $52,000 - $60,000 (Offer will be commensurate with experience) 

Benefits offered for this opportunity: Non-Union Benefits Summary

Role Summary:

To provide a variety of highly responsible, confidential and complex administrative duties for the Public Services Area Administrator with minimal supervision, making and held accountable for decisions within a defined sphere of activity.

Essential Duties:

Public Services Track:

• Ability to prioritize tasks and take the lead on special assignments with little to no supervision
• Manage Service Area Requests for Information responses and Agenda Responses
• Administer City Hall Parking Program
• Prepare and Manage Service Unit Council Agenda Item requests via Legistar or appropriate system
• Provides department basic technology assistance including UKG, SharePoint, Logos, Legistar, and escalates as necessary
• Serve as Administration’s Safety Liaison
• Serve as the Uniform Administrator for Engineering, Systems Planning, and Administration
• Review and approve Service Unit Senior Management’s Payroll submittal
• Serve as primary contact for all external stakeholder and facility meeting needs for Service Unit
• Serve as staff liaison for the Ann Arbor Art Commission
• Prepare meeting agendas, minutes and perform research on committee agenda topics as needed

• Prepares reports and metrics for annual and quarterly budget and organizational requirements
• Relays relevant information and instructions; screening calls, visitors, inquiries, and mail
• Assist and support the Service Area Administrator and Chief of Staff as needed.

Education, Training and Experience (position requirements at entry)

• Bachelor’s degree in public or business administration or a closely related field
• Experience in general office practices and procedures: at least 2 years
• Experience in coordinating work activities: at least 2 years
• The City of Ann Arbor, at its discretion, may consider an alternative combination of formal education and work experience

View Additional Requirements and Information at: Management Assistant Job Description

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Job Tags

Similar Jobs