Substitute Placement Clerk/Personnel Clerk
Under general supervision, contacts and assigns substitutes daily for classified and certificated employees
Processes leave requests, State Disability, Workers
Compensation and Unemployment claims
Prepares monthly MR87 report and an annual CAL/OSHA report
Maintains employee absence records
Processes certificated and classified substitutes, noon supervisors and student workers
Does related work consistent with the job description.
Directly responsible to designated administrators.
Receives notification of absent employees via leave requests, phone calls, and daily messages on the code-a-phone and e-mail
Calls and assigns substitutes on a daily basis and notifies the school or department involved
Maintains records of days/hours worked by substitutes for payroll verification purposes
Prepares record cards for newly hired substitutes
Processes all employee absence requests
Confers with other departments and schools on substitute needs
Performs a variety of personnel duties including Personnel Action Form (PAF) preparation, data entry, scheduling substitute interviews; handling summer school and adult school teacher hires
And operates equipment related to the processing of new employees
Clerical work, typing, proofreading, filing, checking, and recording information on records
Answers the telephone and provides information concerning departmental programs
Explains and interprets facts and policies to other employees and the public about the records maintained
Compiles and prepares various departmental records and reports
Performs all related duties as assigned
Learns and interprets specific rules, laws, and policies and applies them with good judgment in a variety of procedural situations
Performs responsible clerical work with accuracy and speed
Deals effectively with a wide variety of personalities and situations
Analyzes situations and adopts an effective course of action
Carries out oral and written directions independently
Back up as needed for PBX operator.
Type at a rate of fifty (35) words per minute
Pass qualifying test.
One (1) year of broad and varied experience in clerical and typing work.
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