Job Description

Summer Site Coordinators

General Job Description The Summer Site Coordinator is a critical member of the Summer Administrative Team and helps ensure the smooth and safe operations of the Summer Institute at their assigned site.

Job Responsibilities

• Train, coordinate, and oversee volunteers
• Organize schedules
• Create rosters
• Track community service hours
• Supervise Summer Food Service Program and coordinate student and staff meals and snacks
• Attend Food Service Training
• Plan and procure snacks for program
• Work with lunch sponsor/vendor to ensure timely prep and service delivery, and also ensure procedures and reporting requirements are fulfilled
• Arrange for non-sponsor food needs, including special staff lunches and dinners
• Oversee the general cleanliness of the campus
• Coordinate and oversee general office administration, including answering phones and taking messages; making copies; checking mail; coordinating program communications; filing; and data entry
• Work closely with BTM Business Manager to ensure all supplies needed are provided to the site faculty in a timely manner
• Keep accurate inventory of program/office supplies
• Dispense and track all office supplies, classroom supplies, art supplies and audio-visual equipment
• Assist with special teacher needs (video, music, etc.)
• Oversee and manage early drop-off and late pick-up
• Organize and document donated items
• Help execute special events as needed

Qualifications

• Strong academic record; minimum of two years of college
• Two or more years of relevant experience
• Excellent organizational skills
• Ability to initiate and follow through on ideas and projects
• Excellent interpersonal skills with an ability to work effectively in many different environments with people from diverse backgrounds
• Excellent writing, communication, and computer skills (good working knowledge of Microsoft Access, Excel, Word)
• Familiarity with the Breakthrough model and/or Miami-Dade Public Schools, Broward County Public Schools, or Palm Beach County Public Schools is highly desireable

Schedule and Compensation

Dates and Times:

Prior to Summer Program: As needed by Site Director

Site Coordinator Training: May 10 & 17, 2025, 8 a.m. – 5 p.m.

Start Date: June 7, 2025

Teacher Orientation: June 7-June 13, 2025, 8 a.m. – 5 p.m.

Summer Program: June 16-July 25, 2025 Monday – Friday, 8 a.m. – 5 p.m. Some evenings may be longer due to programming and family events.

Evaluation Week: July 28–August 1, 2025, Monday – Friday, 8 a.m. – 5 p.m.

Compensation:

$4,250 stipend (paid over four pay periods)

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